|
MEMBERSHIP NOTICE
PROGRAM COMMITTEE CHAIR APPOINTMENTS
The Executive Committee of the Ontario Ringette Association is seeking committed Volunteers to fill the role of Program Committee Chairs. These positions are:
Chair, Adult Development
Chair, Athlete Development
Chair, Coaching Development
Chair, Elite Development
Chair, Games & Tournaments
Chair, Membership Services
Chair, Officiating Development
Please address your interest to the O.R.A. President, Jackie Lajeunesse at (705) 983-4126 or via e-mail [email protected].
Program Standing Committee Chair
Job Description
Purpose:
- to ensure that the mandate of each Standing Committee is fulfilled within the framework of Ontario Ringette's Constitution, By-Laws and Policies.
Responsibilities:
- to prepare an agenda for their Standing Committee Meetings. It is important that the agenda be reasonable, keeping in mind the timeframe of the meeting itself.
- to forward the Agenda a minimum of two (2) weeks prior to the scheduled meeting to the business office for duplication and distribution.
- to attend all meetings of the Chairs of the Standing Committees.
- to arrive at the scheduled meeting promptly and well prepared.
- to provide an orientation for new Committee Members.
- to conduct the Committee's Meeting using acceptable procedures, keeping in mind that Robert's Rules of Order will be invoked in case of dispute.
- to enforce decorum, bearing Ontario Ringette's image in mind.
- to bring members' concerns to the Board of Directors through duly made motions, with accompanying rationale.
- to communicate with your Vice-President. Do not wait for the Vice-President when you have a concern that requires attention. It is your obligation to ensure that your Vice-President has up-to-date information.
- to accept decisions made by the O.R.A. Board of Directors.
- to communicate Board decisions to the members of your Committee.
- to assist your Vice-President in creating communication tools.
- to maintain the section of the Operating Manual pertaining to your program.
- to ensure that policy does not conflict with other Committees.
- to co-ordinate the formation of the strategic plan as it pertains to your program, ensuring that the plan follows the vision of Ontario Ringette for a three-year timeframe.
- to monitor the strategic plan and co-ordinate the year-end evaluation of the plan.
- to co-ordinate the budget for your Committee, and to communicate the budget to the Vice-President Finance in a timely manner.
- to collect, verify, and authorize all expense claims submitted by members of your Committee.
- to ensure that all members of your Committee prepare written reports for each meeting that they attend. Copies of the reports must be made available to every member of the Committee, to the Vice-President in charge of the program, and to the President of Ontario Ringette.
- to arrange for minutes to be taken for every meeting of your Committee. Said minutes must include: - names of those present; adoption of the agenda; acceptance of the previous meeting minutes; reports from each member; motions (including names of mover and seconder); budget discussion; strategic plan discussion; correspondence review (if any); new business, and any other items transacted.
- to review the minutes immediately upon completion of the meeting with your Vice-President. You must make sure that your intentions are clearly understood by the Vice-President so that an honest presentation will be made to the Board of Directors on your behalf.
- to deliver relevant meeting materials to your Vice-President immediately after your meeting. It is very important to communicate with the Board in a timely manner.
- to communicate the wishes of the majority of the Committee, regardless of personal opinion.
- to arrange for a replacement Chair should you need to be absent from the meeting. Keep in mind that the Chair of the Committee votes only in the case of a tie. Choosing a Regional Co-ordinator to replace the Chair erases the vote for that Region. Speak to your Vice-President for suggested solutions.
- to provide your Vice-President with the information necessary when the office staff are expected to administer a project. Never direct the staff personally.
- to monitor Regional activities to ensure that Ontario Ringette's policies are being upheld.
- to maintain the image of the Ontario Ringette Association at all times by acting in the best interest of Ringette.
|